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How to set-up a Program in Open Water for Discovery Summit

Discovery Summit – Open Water Training Steps

1. Judging
   1. View/Add
      1.       Upload steering committee members
         1. Once judge has been uploaded an email will be automatically sent to that judge to let them know – show what email looks like by searching under judges
         2. We can change that email template to another language
      2. Bulk Assignment - Assign all abstracts to all judges
         1.       Add assignment rule
            1. Note “all to all” all abstracts to all judges
               1. This way when the email goes out to let the judges know that they can judge abstracts it will include all the abstracts
            2. Pick program-> Manage -> select Program Setting at top of page-> Categories
               1. Categories
                  1. Add 30-Minute Paper
                  2. Add 45-Minute Paper
                  3. Add E-Poster
                  4. Add Pre-conference Tutorial

4. Program - >Round Settings->Configure winner types
   1. Accepted
   2. Alternate
   3. Confirmed
   4. Edited
5. Program - >Round Settings->Open/Close Dates
   1. Start Accepting abstracts
   2. Last Day to Submit
   3. Judging Period Opens
   4. Judging Period Closes
6. Program - >Round Settings->Judging ->Evaluation Form
   1. Overall Rating -> Select
      1. See abstract – rate it – submit
   2. Comments -> Select
7. Program->Program Settings->Judge Settings
   1. Allow Judge Recusal 
   2. Export as PDF’s
   3. Turn Off Conversation center
   4. Allow Draft Scores
8. Public Settings->Language Configuration
   1. Set language preference
   2. Complete translations
9. Round Settings->Abstract Form
   1. Check developer settings
   2. Presenter Information->Select – this is the form the submitter will see
      1. Manage Questions Form
      2. We will need to compare presenter info has correct translation
         1. Click on each individual field
            1. Look left and select field settings
            2. Then check “Set translations”    
               1. Complete this for both abstract form and presenter form
         2. Round Settings -> Advanced -> Judging restrictions
            1. Allow judges to give more than one submission the same score